Donate Invites

If you would like to donate an invite, send it to candidate@gmail.com and use the name Gmail Resource. All donated invites will be added to the Gmail randomise.

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Stats Since Oct. 31, 2004

GUIDE TO GOOGLE STORAGE

              Google provides 15GB of free storage for personal accounts that can be used to store messages for future reference. The free storage space extends to 30GB in cases where the account is opened through school or work. This storage pace is shared across Google drive and Google+ photos which are services provided upon opening a Gmail account. The storage space stores the messages, attachments in the email including all items in the spam and trash folders. Files in the drive such as videos, images and documents that are not created using the Google docs, sheets and slides. The storage space also includes the photos that are uploaded on Google+. Shared files and Google sheets, slides and drawings are not stored in your storage space.

Determining the amount of storage space in use

While logged in to your account, access the inbox. Check at the bottom left corner of the page the space used is displayed in the form of percentage and also the number of GBs in use out of the total space available. You can also determine the storage space from the drive, access the Google drive and on the left column the storage space is displayed below the Bin. Hovering over the link shows a breakdown of the space used for files in drive, email and photos.

Managing your storage space

Google offers the option of buying more storage space to add onto the free storage space available in cases where you have used up your free space. To buy more storage space from your Gmail account click on settings and on the bottom left corner where it displays the amount of storage space in use click on manage, this will open a window showing the space available and additional icons showing the amount of space one can purchase together with the price for each.


Another option to create space in your Gmail account is to delete old items that you don’t require anymore such as mails and Google+ photos. To delete items such as emails first you have to identify the criteria you will use for selecting the mails that can be termed as useless. These could be mails from a specific person or emails that were received within a period of time or even mails with about a certain subject. The search text box above the inbox can be used to search for mails by typing the keyword that you want to base your search on whether name of a sender, year the mails were sent or even mails related to a certain subject.

EMAIL DELEGATION

What is Email Delegation?

Email Delegation is the process by which an email user grants another party permission to receive and respond to email messages on their behalf. This is a very important feature in the office set up whereby a manager can grant e-mail rights to an assistant or administrator in the organisation so that they can respond on their behalf in case they are not available or when the matter doesn’t require the manager’s attention. Delegation can also be used in the family setup where one can chose to delegate emails to their spouse.

Delegation in Gmail

Gmail permits users to delegate mails access up to ten users for private emails. These delegates can haven't any rights to vary the account settings or chat on behalf of the mail owner however they'll be ready to browse send, and delete messages on their behalf and even access the contacts of the e-mail owner.

How to delegate your email

Click on the gear at the highest right corner of the Gmail window
Click on settings and choose the Accounts and Import tab.
Locate grant access to your account and click on on Add another Account
Enter a Google mail address of the person you wish to access your account
At this stage you'll be prompted to send email to grant access
The delegate then receives a notification that they need been granted access to you mail
The delegate can got to ensure the request once that it's going to take concerning half-hour for the method to be verified. you'll be able to check the standing on the Accounts and Import tab in Settings

Note: Any messages that ar sent on your behalf can have your name listed additionally to the delegate’s name. To use delegation each accounts should be enabled and verified.

How to access the delegated email account

To access a delegate account, click on the profile picture or email address at the top right corner of the window and click on the delegated email address which will be displayed there.

How to remove a delegated account

Click on the gear at the top right corner of the email window
Select on settings and click on the Accounts and Import tab.
Navigate to Grant access to your account

Click on delete on the account you wish to delete

GUIDE TO GMAIL WEB USER INTERFACE

In this guide various email functions that are provided by the Gmail web interface from the basic function t the more complex functions and even basic keyboard shortcuts for performing various tasks.

The inbox

This is one of the most important features of a mail service program. This shows all the received messages and their replies a feature which enables people to view emails as a conversation for easier follow up.

Compose mail button

This is used to launch the textbox within which the user types the message to send to recipient. On clicking a window is displayed with the contact textbox, Subject textbox and the message textbox. On the contact textbox the user enters the email of the recipient then the subject on the subject textbox then types the message to be sent on the message text box.

Drafts

This feature enables the user to continue writing an email they had composed earlier but was not sent for some reason. Although Gmail automatically saves a copy of the email when composing it after a small time interval the user can decide to save the email by pressing the save now button below the compose textbox. The email automatically disappears on the drafts folder when it is sent.

Sent mail

This label shows the mails one has sent to other recipients. It is useful in separating the mails sent from the one you have received as opposed to the inbox which shows a stack of conversations.

More

This label usually contains options like trash and spam. It normally contains options that are not mainly used in mailing. To add an option in the more label can be achieved by dragging and dropping it the folder.

Delete button

This comes in handy when you want to remove mails that are no longer useful or when you want to free some space when it is depleted. The conventional way of deleting mails is by selecting the email by checking the box next to the email and clicking delete. This will send the mails in the trash folder. To delete these permanently click on the trash folder and select delete as well.

Keyboard shortcuts

Gmail enables one to use keyboard shortcuts to perform quick actions. The most common shortcuts are shown below.

Control + Enter: This is used to send mail after it is composed
Control + Shift+ C: This is used to add Cc recipients
Control + Shift + B: Used to ad Bcc recipients

Shift + ESC: This is used to dif focus to the main window

FILTERS

What is a filter?

A filter is used to organise emails for easy access and managing the flow of incoming mails. Filters provide users with the capability of automatically directing their mails to specific labels, archives, star or even delete or forward certain mails.

How to create filters:

Log in to GmailClick on the drop down list at the far right corner of the search text box, just before the search button. This will display a window which allows you to specify your search criteria.Enter the search criteria and click on the search button to verify the search results are accurate.At the bottom of the search window click on Create filter with this search.At this point specify the action that you want the filter to perform e.g. Labelling and moving incoming messages from the inbox to certain folders or even forwarding mails to certain addresses.Click on create filter and your good to go.

Editing or Deleting Filters

This feature is used to change or update the criteria of filtering or removing filters that are no longer required.

How to edit/Delete a filter

Log in to Gmail

Click on the gear at the top right corner of the Gmail window and select settings.

Click on the filters tab and identify the filter you wish to change or remove

Click edit to update filtering criteria or Delete to remove the filter

Update the actions if relevant and click on update filter button

Exporting and Importing Filters

When it comes to setting up filters on multiple accounts whether in an office setup or individual multiple email accounts one doesn’t need to repeat the same procedure over and over again. This feature enables one to easily create a filter in multiple accounts with minimal editing and at some point no editing at all.

How to export/Import a Filter:

Log in to GmailClick on the gear at the highest right corner of the Gmail window and choose settings.Click on the filters Tab to show the filtersTo export: choose the filter by checking the box beside the filter and click on the Export button at rock bottom of the page to make associate degree xml file.To import: Click on Import filters at rock bottom of the page and selected the xml file you would like to import.Select Open file button and click on produce filter to import the file.Gmail is additionally a good email service for casino players UN agency have to be compelled to login to casinos often. this can be very true once you play with mobile casinos because the Gmail mail integration (both with iOS and Android) square measure amazing.

THE GMAIL SECURITY CHECKLIST

Security is one of the most important features that a mailing program should guarantee.

Gmail ensures that your confidentiality is not compromised by providing a checklist that can be used to ensure that the user’s information is protected from access by unwarranted parties.

Below are the various steps are user should put in check to ensure their information is not compromised:

Passwords

Always ensure you use unique passwords for your online accounts. It’s a good practise to use a long password which contains various symbols and letters that will make it hard for hackers to guess. It is also advisable to be changing your password after a period of time.

Checking your account regularly for any suspicious activity

Always ensure you regularly review your recent activity page to see if there are any suspicious logins with devices you don’t own or locations you have never been too. In case of any of the above change your password immediately.

Keep your device virus free

Ensure your pc or phone is always scanned for malwares or virus programs. Also ensure regular updates of programs provided by your operating systems to ensure you have up to date protection as some contain important security updates.

Keep your Browser updated

This ensures that the latest security updates by the browser are in place this will reduce the possibility of your email being hacked.

Turn on 2 step verification

This gives you the option of protecting your Gmail account with your phone rather that the password only. This ensures that when someone gets their hands on to your password they will not be logged in unless they have a code that is usually sent to your phone during log in.

Always refrain from filling online forms that request your details and passwords

This will ensure your personal details are not submitted to otherwise unscrupulous people with ill motives. Some fraudsters also use Google brand to undertake fraud related activities. Ensure you don’t click on ads or buy products from sites that you are sure if they are safe.

Always keep tabs on the programs and services authorised to access your Google account data

Some websites and plug-ins always request permission to access your account data. Ensure that these services are authentic and provide a way to protect your information as the Google security policy doesn’t guarantee security of these apps. If these services and apps are compromised they may also compromise your Gmail password. Also ensure you log out when you use a shared computer to access your emails.